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Semester and year-long exchange

Next steps

Assessing your application

Once you’ve submitted an application, it takes approximately four to six weeks from when results are released for your application to be assessed.

We will take into consideration:

  • academic merit
  • your academic plan and fit for your chosen study areas at the host university
  • availability of places
  • limitations or restrictions imposed by partner universities.

You are initially assessed for your first preference but depending on availability you may be nominated to an alternative preference.

We will notify you by email of the outcome of your application.

Nominations and academic approval

If successful, we will nominate you formally for exchange. You’ll need to respond by either accepting or declining the nomination in the application portal.

Once nominated you’ll be asked to submit an Academic Approval request form to Faculty Services. This is used to finalise the units you’ll complete on exchange, which will then be credited to your degree. You need to submit your completed form to Faculty Services as soon as you receive your nomination, or when the course details of your host university are available.

Once approved, Faculty Services enrols you in generic exchange units based on the units you have been approved for. These are generally worth six credit points each. It's important to research the credit conversion of each host university to gain a greater understanding of how much each unit is worth, and to ensure you stay enrolled full time at the host university.

For information on how to enrol in your subjects overseas, refer to the course catalogue and enrolment support material available on the host university’s website.

Host university application

Once you’ve accepted your nomination, your host university may require you to complete additional application procedures. However, this will vary depending on the destination and we will provide you instructions on how to complete your host university’s application procedures if required.

Tracking your application

You can view the status of your application by logging in to the Global Mobility Database. On your Applicant home screen, select the program you have applied for to see the status of your application, as well as important documents and useful information to help you prepare.

If you decide to withdraw your application after you have received a nomination, you need to email your Sydney Abroad adviser to confirm your withdrawal.

Your application will go through the following stages:

  • submitted
  • nominated
  • withdrawn (if applicable)
  • accepted by host university
  • on exchange.

Pre-departure sessions

If your application is successful and you receive an offer from the host university we’ll invite you to attend a meet and greet session where you can get to know other University of Sydney students who are going on exchange to the same country or university.

Later in the semester before your exchange we also invite you to a compulsory pre-departure information session. Here we’ll cover what you need to do in preparation for exchange including organising accommodation, visas, and travel arrangements.

After your exchange – returning home


At the end of your studies abroad, your host university will usually send your final academic transcript to us. Some host universities require students to request their transcript be sent to them – so it’s a good idea to check the transcript processes of your host university before you leave.

We’ll notify you when and where you can pick up your transcript once delivered. Your transcript will also be forwarded to Faculty Services, who will then process your units of study so you can receive credit towards your course.

Your overseas study will appear on your Sydney University transcript, as generic exchange units of study, rather than the specific units you studied. The results will appear as ‘SR’ (Satisfied Requirements).

Exchange results are not usually counted in your WAM (Weighted Average Mark) however your exchange transcript may be considered when applying for further postgraduate studies.

Post-exchange activities

There are many other opportunities once you return back to Sydney from exchange. These include:

  • becoming an exchange Mates Abroad mentor, where you mentor incoming Study Abroad and Exchange students for the semester
  • continue participation in the Global Citizenship Award
  • sharing your exchange insights by volunteering for Open Day, a Sydney Abroad Fair or an information session
  • attending a 'Returning from Exchange' workshop with the Careers Centre.

Sydney Abroad

  • Level 4 Jane Foss Russell Building G02
Opening hours

9am to 5pm, Monday to Friday.

Last updated: 19 August 2019

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