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Thesis submission

Once you have completed your thesis, you will need to submit it for examination. You are required to notify us in advance of your intended submission date, to allow us to arrange your examination.

Notice of Intent to Submit

Four months before your latest date for submission, we will send you instructions on completing your Notice of Intent to Submit.

This outlines the date you plan to submit your thesis and needs to be completed three months before your expected submission date. The notice template will appear in MyUni.

Your supervisor will nominate examiners and usually provide them with your thesis abstract. Prospective examiners will need to formally accept this invitation. Your supervisor will organise any additional examination requirements. This may be the case if your thesis contains highly confidential information, musical scores, an exhibition of artwork or is in a language other than English.

If you want to submit your thesis after your earliest date for submission but more than three months before your latest date for submission, contact us to request access to the notice. If you want to submit your thesis before your earliest date for submission, contact us for advice.

In consultation with your supervisors, you may submit a request to undertake an oral examination (sometimes called an oral defence or ‘viva’).

You should contact us and refer to the Thesis and Examination of Higher Degrees by Research Procedures 2015 for information about an oral examination.

Thesis only submission

If you have a thesis-only examination (no exhibition), you should provide a Notice of Intent to Submit as described above and follow the steps to submit your thesis set out below.

Thesis including an exhibition

If your thesis submission includes an exhibition, alternative arrangements need to be made to accommodate your exhibition and an oral examination.

You need to provide a Notice of Intent to Submit as described above. You will also need to follow the steps to submit your thesis.

Your exhibition and oral examination will need to occur during the examination exhibition period closest to your latest completion date. We will allocate you to a period unless approval for an alternative venue has been given.

2017

Latest completion date

Examination period

Thesis submission date

Examination exhibition period

31 August

September

7 August

19-21 September

30 September

September

7 August

19-21 September

31 December

December

16 October

5-7 December

2018

Latest completion date

Examination period

Thesis submission date

Examination exhibition period

28 February

February

8 January

27 February-1 March

31 March

February

8 January

27 February-1 March

30 June

June

7 May

26-28 June
31 August September 30 July 18-20 September
30 September September 30 July 18-20 September
31 December December 15 October 4-6 December
Exhibition

The Graduate School Director and gallery staff allocate you an exhibition space based on the information provided in your Notice of Intent to Submit.

You will meet with the responsible studio and technical supervisor and your research supervisor to complete a Technical & equipment requirements form and risk assessment. Your exhibition specifications need to be approved by the SCA Work Heath & Safety Committee and you need to observe the terms and conditions, installation requirements and schedule provided by the Graduate School.

We will try to meet your space and equipment requirements, however we can’t guarantee all requirements can be met due to the large and complex nature of the exhibition.

Oral examination

You need to complete an oral examination to:

  • test your comprehension of the field of study described in your written component and presented in your exhibition
  • clarify points of principle or detail in your written component and exhibition
  • assess your contribution to the content and presentation of the creative work and your written component.

One week before your oral examination your examiners will send you interim reports on your research paper. This will help you prepare for your presentation. The reports are confidential and can’t be published in any form without consent.

On the day of your examination, the Chair of the examination will meet you 20 minutes before your examination time to help you set up.

Your oral examination will take about two hours and consists of four sections.

  1. Contextualisation of your work
    You need to talk about the lead-up to your examination work and work produced during your candidature including themes, issues and any problems. Examiners will ask you background questions.
  2. Examination of creative work
    You will discuss your creative work and site of the exhibition.
  3. Discussion of written component and related matters
    Examiners will ask you questions about your research paper and raise any points for clarification. You will have the opportunity to raise any points you think the examiners might have missed about either the creative or written work.
  4. Examiners confer
    You will be asked to leave the examination room. The Chair of the examination will facilitate a discussion with the examiners on your recommended result. After about 15 minutes you will be recalled and the Chair will close the examination.

Once the Faculty receives the Chair’s report and any final reports, a final recommendation on your result will be made. We will notify you of this outcome.

Submit your thesis

You need to submit an electronic copy of your thesis to the Higher Degree by Research (HDR) Administration Centre.

Before you submit, make sure your thesis meets the requirements for composition and frontispiece sections.

  1. Log in to CloudStor
    • Select ‘The University of Sydney’ in the list of providers
    • Log in with your UniKey and password
  2. Upload your thesis
    • Click on the orange upload icon
    • Navigate to and select your thesis file. Once uploaded it will appear in the list of documents immediately under the upload icon.
  3. Create a link to your thesis
    • Hover your mouse over the file, select ‘Share’ and then check the ‘Share link’ box (you can set an optional expiration date for the link).
    • Copy the link that has been created under the ‘Share link’ heading.
  4. Email us at hdrac.thesis@sydney.edu.au (from your University student email address)
    • In the email title, include your student ID, family name, given names and faculty.
    • Paste the link into the body of the email, no other information is required.
    • Attach your signed Supervisor's Statement form.

Higher Degree by Research Administration Centre

Address
Level 5, Jane Foss Russell Building, Darlington Campus
Opening hours: 9am to 5pm, Monday to Friday
Last updated: 03 October 2017

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