Application requirements

To be able to complete the application package, you must have Adobe Reader 7 or higher. You may not be able to open the file if you are running an older version of Adobe Reader.

If you are using a public computer, please reset the Application Package after completing and printing it. Failure to do so may result in your details remaining when the next person opens the package on that computer.

To make an initial application for an elective with the Sydney Medical School - Northern, students are required to submit the following 3 documents via email as a PDF attachment (NO photos will be accepted):

  • An Initial Elective Application Package consisting of:
    - Elective Application Form
    - NSW Health Student Undertaking
    - Prohibited Employment Declaration
  • A letter of good standing from a senior staff member of the student's Medical School (in English or with a certified translation, and no older than 12 months)
  • Written proof from the student's university or other appropriate body (in English or with a certified translation) that the student is insured for public and professional liability (including medical indemnity) while doing their elective in Australia.

Please ensure that you have signed every page of the application package before submitting it as unsigned applications will be returned for signing.

In order for students to benefit from their placements they should have a minimum English level equivalent to an IELTS 7.0 or TOEFL 600 (100-iBT, 250-CBT). We do not request a formal English result, however your University should include in their Letter of Good Standing, a paragraph on your English ability stating either: the language of instruction for your studies is entirely in English; OR that they are happy that your English ability is equivalent to a score of IELTS 7.0 or above.

Once a placement is allocated (conditionally offered), you will be asked to do the following:

  • Pay the AU$200.00 Application Fee online. (See the menu link for Fees)
  • Submit the secondary elective application package as a PDF attachment, which contains the following forms:
    - NSW Health Code of Conduct Agreement
    - NSW Health Attachment 6 Undertaking/Declaration Form
    - NSW Health Attachment 7 Tuberculosis (TB) Assessment Tool
  • Provide evidence of vaccinations listed on Attachment 4 Checklist: Acceptable Evidence.
  • Organise a Criminal Record Check (CRC) from the country where you have resided the most over the last three years (in English or with a certified translation and with a 3 year validity). Please see our FAQs for further information. Send this in by email or post.
  • Organise a National Police Check (NPC) from the Australian Federal Police (AFP). This is required by the NSW Health Department even if you have never visited Australia. The application form and further information can be found on the AFP website NPC application. Please also see our FAQs for further information on applying. Send this in by email or post.

Once your vaccinations have been approved, you will be asked to pay the appropriate Elective Fee online. (See the menu link for Fees and Refunds)

The above documents must be submitted no later than three months after the conditional offer is emailed to you. Students should be aware that some documents (e.g. Criminal Record Check, National Police Check) take time to organise. All original certificates will be returned to you on the first day.

Students who wish to apply for an elective and are hoping to start in less than three months time should email the Electives Coordinator for advice before submitting an application package.

Students must not apply directly to a potential Supervisor. Even if a supervisor says they can accommodate the student, this is often not the case as the Department may have other Elective students or USYD students booked in at that time, which the Supervisor is unaware of. This is just one of the reasons why initial enquiries MUST go via the Clinical School Electives Coordinator. Students who apply directly to a Supervisor will have their place cancelled.

In accepting an elective placement, you will be required to abide by the guidelines of the University, the hospital and your supervisor.

Students are also required to comply with the following policies: