Protecting your PC files

Please read the following carefully - the information contained below will help you to manage your data to:

  • minimise the possibility of files being lost
  • free up disk space by archiving files no longer in use

Storing files on disk

Each individual user has their own personal space on our file server which is normally mapped to the G:\ drive. This is the ONLY place you should store data that you deem important because it is backed-up. If you choose to store data locally on your C:\ drive, you are doing so at your own risk because these files are NOT backed-up.

Note: If you are a laptop user, the IT staff can set up a sync folder which can store a mirrored copy of your G:\ drive locally for out of office use. Please contact IT staff if you require this facility, by emailing the .

It is your own individual responsibility to ensure you save all your work to the file server (G:\). IT staff will not be held responsible for any loss of work if saved on your local C:\ drive.

The back-up system

The network file server 'Nupraxy' is backed up every night. Although this is an invaluable safety net, you should be aware that it takes IT staff approximately 30 minutes to restore a file. Also, the backup server only allows small windows of time during the day to do a recovery. Please try to minimise the need to restore files by taking care when deleting any data. Always double check that you are removing the correct file(s) or folder(s).

Archiving files

Many users have data on their G:\ drive which could be archived onto a CD (which we would make 2 copies of) and removed from the network. Please contact IT staff to discuss the archiving of files.

If you wish to make a copy of your G:\ drive contents, IT staff can archive it to a CD (or DVDs depending on size of files).

Extended periods of absence

Research students and research staff must let us know of any period of extended leave for either research or personal reasons. It is very important that we archive your current work to CD as well as backup.

Hopefully the above will help you to maintain your data and ensure that important information is not lost. If you have any queries, please contact the and they'll be happy to answer your questions.