Faculty of Science Research Stipend Scholarship

1. Background

a. This stipend scholarship aims to support students undertaking research within a School in the Faculty of Science.

b. It is awarded to students of exceptional research potential and is provided to assist with general living costs.

c. The scholarship may be fully funded by the Faculty of Science or co-funded by external research grants, gift accounts or industry funded projects.

2. Eligibility

a. The Scholarship is offered subject to the candidate having an unconditional offer of admission or being currently enrolled to study in a Masters by Research or PhD within the Faculty of Science at the University of Sydney.

b. Candidates must be undertaking research in one of the eight Schools in the Faculty of Science.

c. Candidates must also hold at least one of the following degrees in science:
I. an Honours degree (First Class or Second Class Upper) or equivalent,
II. Masters degree with a substantial research component.

d. Candidates must apply and be considered for the Research Training Program (RTP) Stipend Scholarships.

e. Candidates cannot be in receipt of an RTP, University of Sydney Postgraduate Award (UPA) or equivalent primary scholarship.

f. If a Faculty of Science Research Stipend Scholarship award is made and the applicant is subsequently offered an RTP or equivalent primary scholarship, this Scholarship will be terminated in favour of the RTP or equivalent primary scholarship.

3. Selection Criteria

a. The successful applicant will be awarded the Scholarship on the basis of:

I. academic merit, and
II. previous research experience, which includes relevant professional experience, scholarly publications and other relevant research output.

b. The successful applicant will be awarded the Scholarship on the nomination of the Associate Dean (Research Education).

4. Value

a. The Scholarship will provide a stipend allowance equivalent to the University of Sydney’s Research Training Program (RTP) stipend rate (indexed on 1 January each year) as per the below duration:

I. up to 1.75 years for a successful Masters by Research recipient.
II. up to 3 years for a successful PhD recipient.

b. The PhD recipient encouraged to complete their PhD in 3 years but may apply for an extension of the primary stipend allowance for up to 6 months.

c. If the scholarship recipient converts from a Master’s by research to a PhD or vice-versa, the maximum duration of the Scholarship becomes that of the new candidature.

d. Periods of study already undertaken towards the degree prior to the commencement of the Scholarship will be deducted from the maximum duration of the Scholarship excluding the potential extension period.

e. The Scholarship is for commencement in the relevant research period in which it is offered and cannot be deferred or transferred to another area of research without prior approval.

f. No other amount is payable.

g. The Scholarship will be offered subject to the availability of funding.

5. Eligibility for Progression

a. Progression is subject to attending and passing the annual progress evaluation.

6. Leave Arrangements

a. The Scholarship recipient receives up to 20 working days recreation leave each year of the Scholarship and this may be accrued. However, the student will forfeit any unused leave remaining when the Scholarship is terminated or complete. Recreation leave does not attract a leave loading and the supervisor's agreement must be obtained before leave is taken.

b. The Scholarship recipient may take up to 10 working days sick leave each year of the Scholarship and this may be accrued over the tenure of the Scholarship. Students with family responsibilities, caring for sick children or relatives, or experiencing domestic violence, may convert up to five days of their annual sick leave entitlement to carer’s leave on presentation of medical certificate(s). Students taking sick leave must inform their supervisor as soon as practicable.

7. Research Overseas

a. The Scholarship recipient may not normally conduct research overseas within the first six months of award.

b. The Scholarship holder may conduct up to 12 months of their research outside Australia. Approval must be sought from the student's supervisor, Head of School and the Faculty via application to the Higher Degree by Research Administration Centre (HDRAC) and will only be granted if the research is essential for completion of the degree.

c. All periods of overseas research are cumulative and will be counted towards a student's candidature. Students must remain enrolled full-time at the University and receive approval to count time away.

8. Suspension

a. The Scholarship recipient cannot suspend their award within their first six months of study unless a legislative provision applies.

b. The Scholarship recipient may apply for up to 12 months suspension of the Scholarship for any reason during the tenure of the Scholarship. Periods of Scholarship suspension are cumulative and failure to resume study after suspension will result in the award being terminated. Approval must be sought from the student's supervisor, Head of School and the Faculty via application to the Higher Degree by Research Administration Centre (HDRAC). Periods of study towards the degree during suspension of the Scholarship will be deducted from the maximum tenure of the Scholarship.

9. Changes in Enrolment

a. The Scholarship recipient must notify HDRAC and their supervisor promptly of any planned changes to their enrolment including but not limited to: attendance pattern, suspension, leave of absence, withdrawal, course transfer, and candidature upgrade or downgrade. If the award holder does not provide notice of the changes identified above, the University may require repayment of any overpaid stipend.

10. Termination

a. The Scholarship will be terminated:

I. on resignation or withdrawal of the recipient from their research degree,
II. upon submission of the thesis or at the end of the award,
III. if the recipient ceases to be a full-time student and prior approval has not been obtained to hold the Scholarship on a part-time basis,
IV. upon the recipient having completed the maximum candidature for their degree as per the University of Sydney (Higher Degree by Research) Rule 2011 Policy,
V. if the recipient receives an alternative primary stipend scholarship. In such circumstances this Scholarship will be terminated in favour of the alternative stipend scholarship where it is of higher value,
VI. if the recipient does not resume study at the end of a period of approved leave, or
VII. if the recipient ceases to meet the eligibility requirements specified for this Scholarship, (other than during a period in which the Scholarship has been suspended or during a period of approved leave).

b. The Scholarship may also be terminated by the University before this time if, in the opinion of the University:

I. the course of study is not being carried out with competence and diligence or in accordance with the terms of this offer,
II. the student fails to maintain satisfactory progress, or
III. the student has committed misconduct or other inappropriate conduct.

c. The Scholarship will be suspended throughout the duration of any enquiry/appeal process.

d. Once the Scholarship has been terminated, it will not be reinstated unless due to University error.

11. Misconduct

a. If a student engages in misconduct, or other inappropriate conduct (either during the Scholarship or in connection with the student’s application and eligibility for the Scholarship), which in the opinion of the University warrants recovery of funds provided, the University may require the student to repay payments made in connection with the Scholarship. Examples of such conduct include and without limitation; academic dishonesty, research misconduct within the meaning of the Research Code of Conduct (for example, plagiarism in proposing, carrying out or reporting the results of research, or failure to declare or manage a serious conflict of interests), breach of the Code of Conduct for Students and misrepresentation in the application materials or other documentation associated with the Scholarship.

b. The University may require such repayment at any time during or after the Scholarship period. In addition, by accepting this Scholarship, the student consents to all aspects of any investigation into misconduct in connection with this Scholarship being disclosed by the University to the funding body and/or any relevant professional body.
12. Other requirements

a. Where the scholarship is co-funded by the Faculty of Science and external research grants, gift accounts or industry funded projects, the successful recipient may be required to comply with other conditions related to the research grant such as but not limited to intellectual property, confidentiality, publication and acknowledgement requirements. Where applicable it will be outlined in the scholarship offer letter and these requirements may be as follows:

I. Intellectual Property - Where indicated, the successful recipient of this Scholarship must complete the Student Deed Poll supplied by the University of Sydney to cover any jointly created Intellectual Property during the course of the project.

II. Confidentiality - Where indicated, the successful applicant is required to keep all confidential information disclosed by the funder organisation or the University of Sydney confidential and ensure it is not disclosed to a third party without the prior written consent of the University of Sydney or the funder organisation as appropriate, or as required by law.

III. Publications and Acknowledgement - Where indicated, the successful scholarship recipient must acknowledge the support of their scholarship in any media, publications or presentations arising from the research. This must include where applicable, acknowledgement of funding source and comply with their guidelines.