The University has a number of insurance policies and strategies to ensure you and your property are appropriately covered.
As a currently enrolled student, you’re covered by the University's travel insurance policy when your travel meets the following criteria.
Make sure there is a clear understanding of what costs will be refunded (if any) by the University before you travel.
The University will provide cover for the duration of your course and any additional days that are deemed appropriate. The total duration of travel needs to be specified in the approval letter/email provided by your Head of Faculty or School.
In the event of a medical emergency, or if you need help in relation to your insurance coverage, call AIG travel assistance on +60 3 2772 5641. If you are in the United States of America you can also call 1-866-814-3375.
You can call this number from anywhere in the world, 24 hours a day and can reverse charge the call.
Print and keep your proof of insurance (pdf, 84KB) to have these emergency contact details on hand.
You are not covered for periods of extended personal travel you take before, during or after the approved University travel activity. Personal travel on weekends will only be covered if you are completing an approved exchange, and you are travelling during the exchange period.
You can contact firstname.lastname@example.org if you have any questions about whether your personal travel will be covered.
In situations where you’re not covered by the University's travel insurance, you need to consider taking out your own travel insurance. Most insurers will require you to take out your own travel insurance for the duration of your trip, including the portion that is covered by the University. Having dual cover does not affect your ability to make a claim.
If you undertake any personal travel that exceeds the weekend, or you plan travelling before, during or after your placement, you should take out a separate policy with AIG.
Iran and Cuba are subject to sanctions issued by the Australian, US and UN Governments. If you are travelling to these countries, you should contact us to discuss your options.
You can find out what's covered by student insurance in the Travel Claims Summary (pdf, 951KB) document.
If you have pre-existing medical conditions, you will need to provide us with a 'fit for travel' letter from your treating doctor, which includes:
Email a copy of this letter to email@example.com and hold onto this letter in case you need to make a claim.
If you’re in Australia on a student visa, or residing here temporarily, you are not covered for medical expenses if you travel back to your home country.
The University’s student travel insurance also does not cover:
Up-to-date information on overseas travel and security is available from AIG Travel Assistance.
To register, use your University student email account for ‘username’ and the University’s Travel policy number 2200103398. Once you’re registered you’ll be able to use the services provided by our travel insurer.
You can also visit the Australian Government’s Smartraveller website for travel advice.
If you have a travel claim from before 1 November 2018, complete the University travel insurance claim form (pdf, 225KB) and send it to firstname.lastname@example.org. For travel claims after this date you will need to submit your claim online. Log in to the portal with your username and password, or by using the University's registration code: SYDU8DYAYYA5D
If you require your claim to be signed off by a University representative, send your completed claim form to email@example.com
AON Risk Solutions are the University insurance broker. If you have travel and personal accident claim enquiries email firstname.lastname@example.org
To have your travel arrangements approved, you’ll need to submit a Travel notification form for SOPHI postgraduates (doc, 67KB).
Everyday travel around the Sydney metropolitan area for meetings/research is considered generally low risk by the faculty and doesn’t need to be pre-approved by a Head of School. However, you need to email your supervisor for approval before you travel (either a single trip or series of trips).
Where possible, public transport should be used, and any driving should be shared to minimise fatigue.
All domestic travel which involves expenditure of University funds to reimburse you for expenses, such as accommodation, needs to be pre-approved by the Head of School.
Overseas travel needs to be pre-approved by a Head of Department. You and your supervisor need to check the advice from the Department of Foreign Affairs and Trade (DFAT) for your destination(s) and consider the DFAT advice, especially in relation to travel, health and security. You should contact the Executive assistant to your Head of School for more information.
If the travel involves any unusual or high risk activities such as remote-area travel, clinical visits or animal handling, a risk assessment should be conducted and reviewed with your supervisor before you travel.
All fieldwork also needs be subject to a risk assessment. Talk to your supervisor for further advice.
Contact the Executive assistant to your Head of School for more information.