Policies Development and Review Rule

The Senate made the University of Sydney (Policies Development and Review) Rule 2011 on 31 October 2011, with effect from 1 February 2012. The associated Policies Development and Review Procedures came into effect on 15 February 2012. You can find them in the Policy Register.

The Rule

The Policies Development and Review Rule establishes the University’s official policy framework. It defines the kinds of documents which we will use and their hierarchy, and specifies which are compulsory and which are optional. You will find these provisions in clauses 4 and 5 of the Rule.

The Rule also specifies (in clauses 12 and 13) a process for policy development, which must be used for all new policies after 1 February 2012. This process is not required for procedures, guidelines or local provisions. Before a new policy is developed, a policy proposal must be submitted to the University’s General Counsel, who must consider if the proposed policy is necessary. Policy development can only proceed once the General Counsel has certified that it is necessary. Responsibility for drafting and preparing the new policy will remain with the relevant operational areas, as it is now, but the Policy Management Unit is available to assist. After consultation with stakeholders and any necessary revisions, the draft policy will then be provided to the person or body with the authority to adopt the policy.

The Rule establishes the Policy Register. You can find out more about the Policy Register here, and in clauses 15, 18, 19, and 21 of the Rule.

Once a policy, procedures or local provisions have been adopted, they will need to be registered to be effective. New policies and procedures will need to use the new document templates.

This transition won’t all happen overnight, although we will be working to make it as easy and seamless as possible. The Rule contains transitional provisions, which permit currently effective documents to continue to be effective until they are amended or repealed, and allows them to be entered into the register regardless of their present format.

Further information or assistance can be obtained by contacting the Policy Manager.

The procedures

The procedures set out the necessary steps to:

  • Obtain approval for a proposed new policy or amendment to an existing policy. The relevant form can be downloaded here.
  • Have a developed policy or policy amendment approved. The relevant form can be downloaded here.
  • Get an approved policy document (policy, procedures or local provisions) registered or get guidelines or other documents linked to a registered document. The relevant form can be completed here.