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Standards, induction and documentation
Information for planners, project managers, consultants, contractors, subcontractors, tenants, managing agents and more.

These design standards, forms, guidelines and signage manuals must be used by consultants and contractors for design, documentation and construction of buildings, facilities, services and infrastructure owned, occupied and/or managed by the University of Sydney.

All planners, project managers, consultants, contractors, subcontractors, tenants, managing agents and University staff must conform to requirements in these documents when designing, constructing, operating or maintaining existing and proposed University buildings and facilities.

The documents set out the University of Sydney's minimum requirements for the design, construction and maintenance of buildings, facilities, spaces, services and infrastructure. They aim to deliver a built environment:

  • that has high quality, is fit-for-purpose and made from durable good-quality materials
  • that is functional, reliable and serviceable
  • that is flexible and accommodates growth and change
  • that is sustainable and constructed from environmentally preferable materials
  • that is energy and resource efficient
  • provides for safety and security
  • has minimum life-cycle costs, including capital, operating and maintenance costs.

Applicable requirements documented in Workplace Health and Safety legislation, Disability Discrimination legislation, State Environmental Planning legislation, Commonwealth and state legislation, National Construction Codes (NCC), the Building Code of Australia (BCA) and Australian and New Zealand Standards (AS/NZS) are the minimum and mandatory compliance requirements. 

Where any ambiguity exists between these documents and the aforementioned mandatory requirements then:
a. the highest performance requirements must apply
b. applicable requirements must follow this order of precedence.

  1. Workplace Health and Safety legislation
  2. Disability Discrimination legislation
  3. State Environmental Planning and Assessment legislation
  4. All other Commonwealth and state legislation
  5. NCC and BCA
  6. AS/NZS
  7. This standard and other University standards
University of Sydney Design Standards

These Design Standards must be incorporated into contract documentation. They must be referred to by the revision number and issue date listed on the cover of each of the documents.

All requests for technical clarification on any information contained in a standard must be made in writing to the issuer of the standard, as shown on its cover page.

  1. Documentation Standards (pdf, 1.3MB)
  2. Mechanical Services (pdf, 550KB)
  3. Building Management and Control Systems (pdf, 1.45 MB)
  4. Communications Cabling Standard (pdf, 19.8MB)
  5. Electrical Services (pdf, 607KB)
  6. Lighting Services (pdf, 668KB)
  7. Security Services (pdf, 1.29MB)
  8. Vertical Transportation Standard (pdf, 1.5MB)
  9. Essential Fire Safety Measures (pdf, 600KB)
  10. Hydraulic Services (pdf, 543KB)
  11. Roofing and Guttering (pdf, 2.34MB)
  12. Landscape (pdf, 3.7MB)
  13. Advanced Utilities Monitoring System (pdf, 448KB)
  14. Excavation (pdf, 559KB)
  15. Sustainability Standard (pdf, 169KB)
  16. Sustainability Framework (xlsx, 11MB)
  17. Building and Architecture Standard (pdf, 645KB)
  18. DDA and Access Standard (pdf, 1.8MB)
  19. Solar PV Standard
  20. Wingara Mura Design Principles (pdf, 2.6MB)
Forms

The following forms may be referenced in Design Standards and must be used by project managers, consultants, contractors, subcontractors, tenants and managing agents.

Sustainability Standard Submission Templates
Guidelines

These guidelines will be revised and issued as University Design Standards in due course. Please check with the relevant Project Manager for clarification on the current version of these documents and their applicability.

  • Asset Barcode Register
  • Asset Codes
  • Asset Registration
  • Asset Registration Template
  • Building Design Guidelines
  • Grounds Design Guidelines
Signage manual

Signage across the University must conform to the following.

  • The Internal Signage Manual (pdf, 8.2MB) provides guidance on our standard approach to the use of information and wayfinding signs on campus. The manual provides integrated and accessible information through consistent typography, graphics, sign types, and placement. All internal signage is designed to be modular, flexible, and cohesive in form and graphic standards. The manual also requires the design of signs to be compliant to integrate with external signage.
  • The External Signage Manual (pdf, 4.1MB)
    documents external information and directional signage for the Camperdown and Darlington campuses. The document sets out design parameters, types and locations of signs, the entire system and hierarchy of signage, sign schedules, graphic standards, and construction drawings.
  • The Interpretive sign guidelines (pdf, 672KB) is a framework for the provision of signage which details the history, identity and other interpretative information relating to a place, site, function or event that occurred in the general location of the sign.

The University of Sydney is committed to providing a safe working environment. This commitment extends to all contractors, subcontractors and suppliers of services to our campuses and properties. 

The Contractor Online Induction has been developed to outline the requirements of contractors undertaking works (construction, maintenance, etc.) for or on behalf of the University.

As a prior condition to commencing any work within one of our campuses, contractors are required to complete the Contractor Online Induction (please follow the steps below) to ensure an understanding of the university’s WHS management systems and to provide specific rules for working on site. 

By completing this induction, it is intended that everyone working within the University will be able to play their role in maintaining a safe workplace for all.

Any failure to follow these rules can result in:

  • you or others around you being harmed or suffering injuries
  • your immediate removal from the site
  • your company’s removal from the University
  • your company’s removal of the University’s Contractors List, and
  • you and/or your company being fined and/or prosecuted by WorkCover.

To complete the Contractor Online Induction, please follow the steps below:

Note: You will be required to enter licence and trade certificate information during the registration process, so please have the details ready.

Instructions
  1. Register online
  2. Email a copy of your white card and other licences (if appropriate) to cis.whs@sydney.edu.au
  3. Following your successful online registration you will be provided with access to CareerPath.
  4. Log on with your username and password.
  5. Complete the online induction. It may take up to an hour to complete.
  6. A pass mark of 80 percent is required for a Contractor ID card to be issued.
  7. Following the successful completion of your induction, your Contractor ID Card will be ready within two working days.
Technical requirements 

While this induction runs on most web browsers, Internet Explorer is the recommended browser. Disable the pop-up blocker on your browser before starting the induction program.

Contractor identification cards

Contractors are unable to proceed with works on any University of Sydney campus or property without successfully completing the online induction.

Contractor identification cards can be collected from:

University of Sydney 
Services Building (G12)
Level 1, 22 Codrington Street
NSW 2006

Please ensure you bring photographic proof of identity, on collection of your contractor identification card as a final security check, we then take a photo of the contractor and print the card with the photo on it.

Please note: Contractors from our campuses outside of Sydney can make alternative arrangements for the collection of their cards by emailing cis.whs@sydney.edu.au or calling the Campus Assist Helpdesk on 9351 7838.

Contractor Induction Handbook

The Contractor Induction Handbook is a downloadable PDF file of the information provided in the Contractor Online Induction. Download a copy for your reference.

Download the CIS Contractor Induction Handbook (pdf, 2.2MB)

FAQS

Where can I collect my Contractor ID Card from?
Your Contractor ID Card can be collected from:
University of Sydney 
Services Building (G12)
Ground Floor, 22 Codrington Street
NSW 2006

When can I collect my Contractor ID Card?
You can collect your Contractor ID Card two (2) business days after successfully completing the online induction.

Will I receive an email confirming that I have completed the induction?
No, the system will not send you an email confirming that you have completed the induction. However, you will be notified at the end of the induction as to whether you have passed or not. If you have not passed, you will be invited to redo the induction.

What is CareerPath?
CareerPath is the University’s learning management system (LMS) and is used to deliver training to University Employees. CIS utilises CareerPath to deliver the CIS Contractor Induction training to the contractors that are engaged by CIS.

I cannot remember my password, what should I do?
Should you require a password reset, you can contact the university’s IT department (ICT) on 02 9351 6000. Notify them that you are a 'self registered' user of CareerPath and that you require a password reset. It will be helpful to provide them with your username/CIS Contractor Number. It may take ICT up to 24 hours to process a request to reset your password.

I’ve logged into CareerPath, where is the induction?
When you log into CareerPath you will be directed to the home page. On the right hand side of this page is a section called “My Training”. The CIS Contractor Induction is located within the ‘My Training” section.

I’ve logged into CareerPath but the induction won’t open.
The CIS Contractor Induction is designed to open in a new browser window. Some internet browsers have a pop-up blocker enabled by default. The pop-up blocker can normally be disabled in the following places:

Internet Explorer: Tools -> Internet Options -> Privacy

Mozilla Firefox: Tools -> Options -> Content

Google Chrome: Settings (Show Advanced) -> Privacy -> Content Settings -> Pop-Ups

Safari: Preferences -> Security

CIS have released a partners site, a new Microsoft SharePoint online platform that is used to improve how CIS make information available to contractors as well as how contractors interact with CIS processes. Contractors can find on this platform information such as the hazardous materials reports, evacuation diagrams, or roof reports. The site also redirects to resources like the online CIS contractor induction, handbook, and design standards.

It is also from this site that contractors can access the CIS permit to work system or submit WHS statistics.

To access the partners site, contractors must use a personal or organisational Microsoft account, authorised by CIS.

To obtain access, email cis.whs@sydney.edu.au, to receive an invite:

  1. The invitation email you will receive contains a unique link that allows you to get access to the Partners Site with the Microsoft Account of your choice. Open the invitation email and click on the ‘Partners’ link.
  2. You will need to use a Microsoft Account to access the Partners Site:
    a. If your organisation has Microsoft 365 enabled, click on ‘Organisational Account’ and log in using your work account.
    b. If your organisation does not have Microsoft 365 enabled, you can either use an existing Microsoft account by clicking on ‘Microsoft Account’ or create one.
  3. You now have access to the Partners Site with this account. The site can be accessed at this URL: https://unisyd.sharepoint.com/sites/CIS/Partners

Permits to work are required for undertaking certain types of work. A new process on SharePoint has been developed to manage certain permit types. Other permit types will still require hard copies and physical signatures, however, in time, all permits will move onto the SharePoint platform.

Work permits are required for the following tasks:


The online SharePoint Permits to Work can be accessed on the SharePoint CIS Partners site.

You may use your University email address and password to access this site. If you are a contractor, you may have to request access and create a personal or organisational Microsoft account. To request access, please write to cis.whs@sydney.edu.au.

The SharePoint Permits to Work application process involves three stakeholders and two consecutive approvals:

1. The Applicant, often an external worker to the University, must submit an application online, eg, a principal contractor, a hard/soft services contractor, a construction contractor, etc.

2. The application will be reviewed and approved or rejected by the Agent, a representative of the University dealing with the Applicant for the works eg, Project/Contract/Facility Manager/Managing Contractor. It is the responsibility of the Applicant to designate the correct Agent for the application.

3. The application is then finally reviewed and authorised, or rejected, by the Authoriser(s). An Authoriser is a University representative nominated to authorise permit applications. 

Works cannot start before authorisation of Authoriser(s).

Please contact cis.whs@sydney.edu.au for further information.

If your project involves works that may generate heat, dust, or smoke, you need to submit an application for a fire system interruption. The following procedures must be strictly adhered to.

For all fire service isolation, you need to submit a fire system interruption form at least three working days before the commencement of the isolation.

The isolation can be performed by a project-appointed fire contractor or by the University Fire Services Maintenance Provider.

If using the University Fire Services Maintenance Provider to action the isolation, submit a work request through Campus Assist. You will need to provide a valid University Account Code. This can be supplied by the University manager in charge of the project.

Systems should be restored at the end of each day. If a system needs to be left isolated overnight, email fire.services@sydney.edu.au to ensure adequate fire protection can be maintained.

You will need to provide a Safe Work Method Statement (SWMS) identifying the risks and measures undertaken to ensure adequate fire protection is maintained at all times in the general location of the works. This statement can be submitted along with the application for the fire system interruption.

Works cannot commence before approval is received from Campus Infrastructure & Services.

CIS Contractor Induction Handbook

2.1MB
Download PDF